Business Office Manager

Company: Confidential
Location: Jupiter
Posted on: May 1, 2025

Job Description:

Introduction
Are you looking for a unique position? We have an opening for a full-time Business Office Manager. You will play a key role in two very important functions of this position. You will provide business office services requiring experience in AP/AR, billing, overseeing the Concierge services, and providing all office functions, and performing general Human Resource duties such as assisting managers with hiring, onboarding, payroll, and other general HR functions. Join our dynamic team, where you will play a pivotal role in overseeing and optimizing our administrative operations. You will lead a dedicated team, ensuring efficient office management, financial oversight, and seamless coordination of resources. If you are a proactive leader passionate about enhancing business processes, we invite you to contribute to our organization's success and drive impactful change. You must have prior experience working in the Senior Living industry.
Job Responsibilities
- Oversee daily operations of the business office to ensure efficiency and effectiveness.- Manage accounts payable and receivable, ensuring timely processing and reconciliation.- Develop and implement office policies and procedures to enhance workflow and productivity.- Supervise, train, and evaluate office staff, providing guidance and support as needed.- Coordinate with other departments to facilitate communication and streamline processes.- Prepare and manage budgets, forecasts, and financial reports for the office.- Maintain accurate and organized records of financial transactions and office activities.- Ensure compliance with company policies, regulatory requirements, and industry standards.- Assist in strategic planning and decision-making by providing relevant financial insights.- Handle customer inquiries and complaints, ensuring high levels of customer satisfaction.- Manage procurement of office supplies and equipment, negotiating vendor contracts.- Oversee billing operations, ensuring accuracy and adherence to established procedures.- Conduct regular audits to identify areas for improvement and implement corrective actions.- Coordinate and schedule meetings, conferences, and events as needed.- Support business development activities by providing administrative and logistical assistance.
Job Requirements
- Bachelor's degree in Business Administration, Management, Human Resources or a related field- Minimum of 3-5 years of experience in office management and Senior Living or a similar role- Strong leadership and team management skills- Excellent organizational and multitasking abilities- Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint)- Familiarity with financial management and budgeting processes- Strong problem-solving and decision-making skills- Excellent verbal and written communication skills- Ability to work independently and handle confidential information with discretion- Experience in resource allocation and managing office supplies- Knowledge of human resources practices and regulations- Strong customer service orientation- Ability to develop and implement office policies and procedures- Experience with project management tools and methodologies is a plus- Strong attention to detail and analytical skills






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Keywords: Confidential, Carol City , Business Office Manager, Executive , Jupiter, Florida